Meetings & Events


2007 AAEA Executive Board Meeting JAKARTA, INDONESIA 12-15 June 2007

LIST OF PARTICIPANTS

Venue:	Jade Room, Hotel Nikko Jakarta
Chair: (Taiwan)	Mr. Masa Chang, Chairman, Central Election Commission, Taiwan
Attended by:		Guest participants:
(India)	Mr. Jai Priye Prakash, Deputy Electoral Commissioner, Election Commission of India	(Korea)	Mr. Lee, Ki-Sun (Deputy Secretary General of the National Election Commission of Korea)
(Indonesia)	Prof. Dr. Ramlan Surbakti, Acting Chairman for the Indonesian Electoral Commission		Mr. Kyung, Beo-Mhun (Secretary of Deputy Secretary General of the National Election Commission of Korea)
	Dr. Chusnul Mar’Iyah, Commissioner, Election Commission of Indonesia		Mrs. Park, Min-Young (staff of the National Election Commission of Korea)
	Dr. Valina Singka Subekti, Commissioner, Election Commission of Indonesia	Secretariat:
	Dr. Aries Dajenuri, Acting Secretary General		Mrs. Teresita Dy-Liacco Flores, AAEA Senior Consultant
	Ir. Lukmansyah ,Head of Relation & Community Participation Bureau for the KPU		Mr. Han Liu, AAEA Senior Consultant
	Dr. Dalail, Head of Data and Information Bureau for the KPU		Mr. Ming-Hsien Yu, Director, AAEA Secretariat
(Sri Lanka)	Mr. Dayananda Dissanayake, Commissioner of Elections, Department of Elections, Sri Lanka		Ms. Yvonne Chen, Ms. Hui-Hua Lin and Mr. James Lai

Prof. Dr. Ramlan Surbakti, Acting Chairman for the Indonesian Electoral Commission

INTRODUCTION

The 2007 AAEA Executive Board Meeting was held in Indonesia from June 12 through 15, 2007. Except Tajikistan, four (4) executive board member election authorities including Taiwan, India, the Indonesian Electoral Commission, Sri Lanka, and the AAEA membership applicant election authority, the National Electoral Commission of Republic of Korea have sent their delegates to participate the event in Jakarta. All delegates had received the warmest hospitality and wonderful arrangements by the Indonesian Electoral Commission (KPU). Certainly, with the KPU's careful planning and attentive arrangements, the meeting was held successfully.

CALL TO ORDER

Chairman Chang of the AAEA called the meeting to order at 09:30 am. Prof. Dr. Ramlan Surbakti, the Acting Chairman of the Indonesian Electoral Commission (KPU) was firstly invited to deliver the welcoming remark. Chairman Chang continued to extend his sincere thankfulness to Chairman Surbakti and to the Indonesian Electoral Commission (KPU) for the efforts made for the wonderful arrangements. After introducing participants of the Meeting, Chairman Change then proceeded to announce the meeting to begin.

SECRETARIAT REPORT

Financial Report for the period from September 2005 to June 2007

Resolved - that

The financial report of AAEA is approved.

AAEA members are encouraged to remit annual membership due.

AAEA Electoral System Questionnaire

The website of AAEA has been putting online since last August. In order to enrich the content and to enhance the readability of the website, the Secretariat has been undertaking a questionnaire survey of electoral system for AAEA members. The questionnaire was sent to each member in March this year, and the form is also available online at http://www1.aaeasec.org. AAEA Members are encouraged to complete the form and to return it to the Secretariat at the earliest time possible.

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Particular issues to be considered at the meeting

Decision on where and when to hold the 2008 AAEA General Assembly.

According to the AAEA Charter, the AAEA general assembly shall be conducted at least once every three years. In view of the fact a successful general assembly of the AAEA was held in March 2005, the next general assembly shall be conducted in year 2008. Central Election Commission of Taiwan, with a position of the incumbent AAEA chairmanship, is pleased to offer its willingness to host the 2008 AAEA general assembly.

Resolved –

that Taiwan will be the host country of 2008 AAEA General Assembly, and the meeting date will be decided when Central Election Commission of Taiwan reached the meeting date.

Discussion on Membership applications from the National Electoral Commission (NEC) of Korea

On 20 February this year, Chairperson Koh of the National Election Commission (NEC) of the Republic of Korea sent the Secretariat a letter applying AAEA membership. The Secretariat, as per the AAEA Charter stipulations, will submit Korea’s application to the executive broad meeting for review. According to the AAEA Charter, a recommendation made by the executive board shall be circulated among AAEA members. The general assembly will accordingly vote on the approval of the application.

Resolved – that

(1) The membership application of the National Electoral Commission (NEC) of the Republic of Korea was approved unanimously.

(2) The board resolved to authorize the Secretariat to mail fourteen (14) AAEA country members to introduce three (3) potential members of the AAEA, the National Electoral Commission (NEC) of Korea, the Independent Election Commission (IEC) of Afghanistan and the Election Committee of Bhutan. The ballot paper for admission for the three countries’ membership applications will be sent with the email. Once the ballots are received, the Secretariat will do the vote counting and then announce the result to member countries. Receiving more than eight countries responding with YES, the applicant will be defined as a quasi-member. The modification of its membership will be ratified in the 2008 General Assembly.

Adjournment

There being no new business, the board meeting was adjourned at 12:00.